If you have any questions concerning the protection of your privacy or your rights under the Personal Data Act, you can contact Statistics Norway’s data protection officer, who will respond to your enquiry within 30 days.
To contact the Data Protection Officer i Statistics Norway
Phone: (+47) 21 09 00 00
Postal address: Statistics Norway, Data Protection Officer, PO Box 8131 Dep, NO-0033 Oslo, NORWAY
A letter explaining the survey is sent to all respondents prior to all surveys where Statistics Norway collects the data directly from respondents.
The letter informs the respondent of the name and purpose of the survey, as well as what topics will be covered, how long and in what form the data will be stored and whether the data will be forwarded to other parties. Where data is to be linked with other register data, details will be given of what the links will entail. Information is also given on your right to opt out of the survey and to withdraw from the survey at any time during the interview or subsequently and demand the data to be deleted.
Interviewing children and adolescents
Children under 15 years of age who are to be interviewed will be contacted through their parents/guardian. Persons aged 15-17 will be contacted directly but information will be sent to their parents/guardian, who will then have the opportunity to decline.
The processing of personal data for the purposes of producing official statistics and research/analysis is warranted under the Statistics Act, and in cases where we collect data from other sources (typically other public administrative bodies), the registered party will not be informed of this.
It is in Statistics Norway’s best interests for all data used in statistics to be correct. Extensive quality assurance checks are therefore performed on the data.
The purpose of collecting personal data is to compile official statistics on groups of persons and not on identifiable individuals - data on individuals in isolation is not relevant. Where incorrect information is registered on an individual, this will only have a bearing on the data processing itself and not on the individual. In the event that Statistics Norway identifies an error in the data, however, this will always be rectified in order to ensure that the statistics source is as accurate as possible.
Personal data is encrypted and stored for future use or deleted
Data that is no longer needed to produce statistics is deleted.
Personal data is normally stored for future use in order to enable Statistics Norway to create coherent statistics and to compare different areas of interest over long periods of time. Names and addresses are normally deleted and personal ID numbers are replaced by an encrypted ID number in such data in order to protect the identity of individuals. Encrypting the ID numbers means that data can be linked without the identity of the individual being revealed to staff producing the statistics.
Data from isolated surveys and/or where it is not necessary to store personal data for statistical purposes is deleted or anonymised after use.
In the case of voluntary surveys, it is the registered party’s consent that determines how long and in what form the data is stored. Where the data will not be deleted/anonymised immediately after the project is completed, this will be clearly conveyed in the information provided to the respondent prior to the survey.
Under the provisions of the Personal Data Act, there is no entitlement for you to know what information is registered on you with Statistics Norway.
Data is not used to make decisions that directly affect the individual, only to create statistical tables where it is not possible to extract data on individuals.
If you are registered with a data controller (as defined in the Personal Data Act), you are normally entitled to know what data is held on you (Section 18 of the Personal Data Act). However, the Act makes an exemption for such access if the personal data is solely to be used for statistical purposes and the processing of the data will not have any direct impact on the registered party.
Processing of personal data in Statistics Norway
Statistics Norway carries out three different types of personal data processing:
- Production of official statistics (pursuant to The Statistics Act)
- Research and analysis (pursuant to The Statistics Act)
- Production of non-official statistics/user-financed assignments
The data controller in Statistics Norway is the Director General. The day to day responsibility for the data controller’s duties lies with Statistics Norway’s security adviser and the relevant division head.
Data processed in Statistics Norway is placed in one of two categories:
- Data sourced directly from the registered party via a questionnaire, typically data on behaviour and attitudes to key social issues.
- Data retrieved from administrative computer systems in central government, e.g. from the tax authorities (income), NAV (benefits/employment), the education authorities (education) and the population register.
No personal data in Statistics Norway’s statistics
Statistics Norway produces, supplies and publishes statistics that do not contain personal data. The Statistics Act also provides for Statistics Norway supplying data for research purposes and for public planning. The data is normally anonymised before it is forwarded to any other parties, and personal ID numbers, names and addresses are always removed from the data. Where the data is collected with the respondent’s consent (voluntary survey), the respondent will always be informed during the data collection process that the data will be forwarded to other parties, who these parties are, and in what form the data will be supplied and for what purpose.
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